How to Create a Shared Folder in VMware Workstation

VMware Workstation is a powerful desktop virtualization software that allows users to run multiple operating systems on a single physical machine. One of the useful features of VMware Workstation is the ability to create shared folders, which enable easy file sharing between the host operating system and virtual machines (VMs). This article will guide you through the steps to create a shared folder in VMware Workstation.

1. Prerequisites

VMware Workstation Installed

Make sure you have VMware Workstation Pro or VMware Workstation Player installed on your host machine.

• If you haven’t installed it yet, you can download the latest version from the official VMware website.

• Ensure that your system meets the minimum hardware requirements for VMware Workstation, including:

  • Processor: 64-bit processor with at least 2 cores (Intel or AMD).

  • RAM: Minimum 4GB (8GB or more recommended).

  • Disk Space: At least 10GB of free space (depending on the VM size).

  • Operating System: Supported Windows or Linux version as a host OS.

2. A Virtual Machine Running on VMware Workstation

Ensure you have a configured and operational virtual machine (VM) inside VMware Workstation.

• The VM should have an installed guest operating system (Windows, Linux, etc.).

• Make sure the VM has VMware Tools installed, as this enhances performance and allows better integration between the host and guest systems.

• Verify that the networking mode (NAT, Bridged, Host-Only) is correctly set based on your requirements.

• Ensure the VM is powered on and responsive before proceeding with any further steps.

Optional but Recommended:

• Backup your VM before making any major changes.

• Check your VMware Workstation version—if you’re running an older version, consider updating it to ensure compatibility with new features and security patches.

• If using VMware Workstation Player, note that it has fewer features compared to the Pro version (such as no snapshots).

Once these prerequisites are confirmed, you can proceed with the next steps. 🚀

2. Steps to Create a Shared Folder

Step 1: Open VMware Workstation

Launch VMware Workstation on your host machine.

Step 2: Select the Virtual Machine

1. In the VMware Workstation interface, select the virtual machine you want to share a folder with from the library.
2. Ensure the VM is powered off before configuring shared folders.

Step 3: Access Virtual Machine Settings

1. Click on Edit in the menu bar.
2. Select Virtual Machine Settings from the dropdown.

Step 4: Add a Shared Folder

1. In the Virtual Machine Settings window, go to the Options tab.
2. Select Shared Folders from the left pane.
3. On the right side, you will see options to add a shared folder. Click on the Add button.

Step 5: Shared Folder Wizard

The Add Shared Folder Wizard will open. Follow these steps:

1. Select a Host Folder: Browse and select the folder on your host machine that you want to share with the virtual machine.
2. Choose Sharing Options: Decide whether to make the folder read-only or allow write access:
   • Read-only: The VM can read files in the folder but cannot modify or delete them.
   • Enabled: The VM can read, write, and delete files in the folder.
3. Finish: Click Finish to add the shared folder.

Step 6: Configure the Shared Folder

1. You can further configure options such as whether to share the folder when the VM is powered on.
2. Click OK to save your changes and close the Virtual Machine Settings window.

3. Accessing the Shared Folder in the Virtual Machine

Step 1: Start the Virtual Machine

Power on the virtual machine to which you just added the shared folder.

Step 2: Locate the Shared Folder

1. For Windows VMs:
   • Open File Explorer and navigate to \\vmware-host\Shared Folders. You should see the shared folder listed there.
2. For Linux VMs:
   ls /mnt/hgfs/

   The shared folder should be listed there. If it’s not mounted, ensure that VMware Tools is installed and running in your Linux VM.

4. Conclusion

Creating a shared folder in VMware Workstation is a straightforward process that enhances collaboration between your host machine and virtual machines. By following the steps outlined in this article, you can easily share files and improve your workflow. Regularly review shared folder settings and access permissions to ensure security and proper functionality.